1. Information We Collect

• User-Provided Information: When you use Aplicate, you manually input information related to your job applications, such as company names, application statuses, and notes.
• Email Content: To provide our "Automated Tracking" feature, we access your email data via the Google Gmail API. We specifically access the sender, subject line, and email body.
• Account Information: We collect the minimal information necessary for authentication (typically your name and email address provided via Google OAuth or submitted on the sign up page).
• Website Content (Chrome Extension): When you use the Aplicate browser extension, we read and extract text data directly from the specific job listing webpages you visit (such as Seek, Trade Me, and Glassdoor). This includes information like job titles, company names, locations, and salary data. The extension only reads data on supported job boards and does not track or record your general web browsing history.

2. How We Use Your Data

• In-Memory Processing: When you enable automatic tracking, the sender, subject, and body of your emails are sent to our private AI classifier (hosted on Hugging Face).
• Classification: This data is processed in-memory solely to determine the status of your application. This data is not stored, saved, or logged. Once the classification is complete, the data is immediately discarded.
• No Model Training: Your data is never used to train, improve, or update our AI models. Our models are static and do not "learn" from your personal information.
• Service Improvements: We use your manually entered application data only to provide the tracking, organizational, and analytical features of the Aplicate dashboard.
• Extension Data Syncing: The job details extracted by the browser extension are temporarily held in your browser's local storage before being securely synced to your personal Aplicate database (hosted on Supabase). We use this data solely to populate your personal job tracking dashboard.

3. Data Sharing and Third Parties

• No Data Sharing: We do not sell, rent, or trade your personal information to third parties.
• Infrastructure Providers: We use industry-standard infrastructure to power Aplicate. Your data is stored in your personal database hosted on Supabase and processed by our secure code hosted on Hugging Face. These providers are strictly used for hosting and processing and do not have rights to use your data for their own purposes.
• Compliance with Laws: We may disclose your information if required by law, regulation, or to protect the safety of our users.

4. Google API Services User Data Policy

Aplicate's use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements:

• Limited Use: We only use the data access granted (via Gmail API) to perform the automated classification of your application status.
• No Human Access: We do not allow any humans to read your emails. All classification is performed by automated, secure, ephemeral code.
• No Advertising: We do not use your email data for advertising, marketing, or any purpose other than providing our core job tracking service.

5. Chrome Web Store User Data Policy

The Aplicate Chrome extension's use and transfer of information adheres to the Chrome Web Store User Data Policy, including the Limited Use requirements. We only request the minimum browser permissions necessary to extract job data on supported sites. We do not use your extracted website data for personalized advertising, nor do we sell it to third-party data brokers.

6. Your Rights and Data Deletion

• Data Control: You have full control over your data.
• Deletion: We provide a "Delete Account" button within your account settings. Clicking this will permanently and immediately erase all your application data and account information from our databases.
• Revoking Access: You can revoke Aplicate's access to your Google account at any time via your Google Account Permissions settings.

7. Changes to this Policy

We may update this Privacy Policy from time to time to reflect changes in our service. We will notify you of any significant changes by updating the "Last Updated" date at the top of this page.

8. Contact Us

If you have any questions or concerns about this policy or your data, please contact us at:

• Aplicate
• Email: aplicate.jobs@gmail.com
• Jurisdiction: New Zealand